INDEX
Revised 30 June
2007
1.
INTRODUCTION
2.
ESTATE RULES
3.
GOLFERS GUIDE
4.
CLUBHOUSE AND SPORTING FACILITIES
5.
BODY
CORPORATE
6.
COMMERCIAL ACTIVITIES
1.
INTRODUCTION
1.1.
Purpose
Zebula Country Club is first and foremost a nature reserve,
which incorporates a residential estate, bushveld golf
course, clubhouse and other recreational facilities.
The underlying purpose of Zebula Country Club is to provide
a unique estate as a home and gathering place for people who
love the game of golf and the bush for its own sake.
The actions of members and guests are expected to show the
appropriate respect towards fellow members, the wildlife,
the environment and the traditions and etiquette of golf.
1.2.
Structure
The development was established by Zebula Country Club (Pty)
Ltd (the Commercial Trading Company) (previously known as
Interfocus SA Investments (Pty) Ltd).
Zebula Country Club currently comprises;
1.2.1 The Sectional Title development Mabalingwe
12 with 165 residential sites and a commercial site,
1.2.2 The Sectional Title development
Mabalingwe 13 with 14 residential sites,
1.2.3 A Freehold development on
Kareefontein farm with 40 residential sites.
.
Private owners on Mabalingwe 12 and
Mabalingwe 13 have bought the “Right of extension” to
register their properties in terms of the Sectional Title
Act, and are required to apply for Sectional Title
registration when building plans have been approved and
building has commenced. Owners have a maximum five year
window to exercise their right from the date the Sectional
Title Register was opened, ie. by March 2008 in respect of
the initial 165 homes on Mabalingwe 12, and by December 2009
in respect of the 14 homes on Mabalingwe 13. All “Rights of
extension” which have not been exercised by these dates will
automatically lapse and the properties will become part of
the common property.
Owners on Kareefontein have full title to
their sites.
1.3.
Homeowners
A maximum of 10 (Ten) individuals who
have a financial interest in a site will be recognized as
Homeowners. This financial interest can be direct or through
a company / trust.
The Homeowners shall appoint a single
Authorised Representative who shall be the only person
entitled to represent that site and vote at any meetings of
members.
The Authorised Representative shall
advise details of the Homeowners to be recorded in the
Homeowner database maintained by the Body Corporate.
1.4.
Representation
By special agreement all Home Sites
become equal members of their respective Body Corporate or
Home Owners Association once they have bought their stand,
and the Commercial Trading Company has no special ongoing
rights or voting privileges in relation to the management or
affairs of the Body Corporate.
1.5.
Commercial activities
The Commercial Trading Company has
however retained ownership of the sites on which the
clubhouse and lodge are built, and has exclusive rights in
perpetuity to all commercial activities on the property.
The Commercial Trading Company trades as “Zebula Country
Club and SPA”.
No homeowner, individual, or company may
trade commercially, either formally or informally, on the
estate without prior express approval in writing from the
Commercial Trading Company.
Although the Board of Trustees will
include representatives from the Commercial Trading Company
the Board’s role in relation to the commercial activities is
one of liaison only. The Commercial Trading Company is a
separate legal entity managed by its Directors.
All common property which includes the
land on which the golf course is situated has been
transferred to the respective Body Corporate.
1.6.
Board of Trustees
Although there are separate developments,
and therefore two separate Body Corporate entities and a
Homeowners Association, by agreement these are jointly
governed by elected representatives who meet on a regular
basis together with representatives from the Commercial
Trading Company to ensure participation and input from all
stakeholders. This combined group is hereinafter referred to
as the Board of Trustees.
The Board of Trustees shall be the
ultimate management body in respect of all common property
on the combined estate, and all its members are hereinafter
referred to as Trustees.
The Board of Trustees may elect or appoint individual
Trustees or other persons to perform or oversee various
specific functions.
The Chairman of the Board of Trustees
shall be elected annually by the Trustees.
2.
Estate
rules
The purpose of these rules is to govern
the use of the common property within the Estate and to
prescribe and regulate the conduct and activities within the
Estate.
INDEX
2.1.
Homeowners
2.2.
Access Control
2.3.
Boating
2.4.
Building Rules and regulations
2.5.
Camping
2.6.
Disclaimer
2.7.
Environmental protection
2.8.
Feeding of animals
2.9.
Firearms
2.10.
Fires
2.11.
Fishing
2.12.
Flora and Fauna
2.13.
Game viewing
2.14.
General behaviour
2.15.
Hiking
2.16.
Housekeeping
2.17.
Insurance
2.18.
Irrigation
2.19.
Landscaping
2.20.
Letting of properties
2.21.
Littering
2.22.
Maintenance
2.23.
Pesticides and insecticides
2.24.
Pets
2.25.
Picnicking
2.26.
Reselling of property
2.27.
Signage
2.28.
Speed limits
2.29.
Staff
2.30.
Vehicles
2.31.
Visitors and guests
2.32.
Violation of rules by homeowners
2.33.
Violation of rules by visitors, guests or contractors
2.34.
Management
2.1.
Homeowners / Family Members
The Body Corporate cannot regulate the
ownership or structure of shareholding in any site but only
a maximum of 10 (Ten) INDIVIDUALS who have a financial
interest in a site will be recognized as Homeowners for
purposes of;
a)
Issuing access control stickers or cards
b)
Golf membership
c)
Any other Homeowner priviledges
The Homeowner’s financial interest can be
held either directly in their personal name or through a
company / trust.
The Authorised Representative of the Site
shall advise details of the Homeowners to be recorded in the
Homeowner database maintained by the Body Corporate.
A Homeowner may request a maximum of 5
additional persons to be recorded as Homeowner Family
Members provided they are a spouse or direct relative of the
Homeowner.
Homeowner Family Members are eligible for
membership of the golf club, but will be not be issued
separate access stickers or cards.
2.2.
Access control
All persons entering or exiting the
estate are required to comply with the security procedures
implemented by the Board of Trustees.
Homeowners and their guests will be
permitted access onto the property provided they;
a)
Have the official Zebula Country Club vehicle sticker
affixed to the front windscreen of their vehicles, or
b)
Produce their Zebula Country Club Membership Card or
approved Visitors Access Card.
Vehicle access stickers, Membership cards
and Visitors access cards shall only be issued to
individuals who are recorded in the register of Homeowners.
All other visitors, who are not in
possession of a Membership card or Visitor access card,
including family members of owners and guests, in separate
vehicles are required to register at the security control at
the entrance gate.
All visitors will be given an Access Form
on entry to the Estate and will be required to have this
stamped at the clubhouse reception. No visitor or guest
will be allowed to depart without returning the stamped
Access Form to security.
A maximum of two Vehicle Access stickers
and two Visitor Access cards per registered Homeowner may be
issued each year for use by Homeowner family members or
guests.
a)
These Visitors Access cards can be purchased by the
homeowner at Reception, on presentation of suitable
identification.
b)
It is the homeowner’s sole responsibility at all
times to control the issue, security and use of these
Visitors Access cards.
c)
Guests may use these Visitors Access cards in place
of the normal Access Form at entry or exit.
2.3.
Boating
Rowing boats and canoes may be used for
recreation and/or fishing on the large dams.
Boating is not permitted on any of the
golf course dams.
No power boats are permitted on any of
the dams
2.4.
Building Rules and Regulations
The rules and regulations relating to
building are contained in a separate document.
2.5.
Camping
Camping is not allowed anywhere on the
Estate and no tents or caravans are permitted.
2.6.
Disclaimer
The Directors, Shareholders and Trustees
do not accept any responsibility whatsoever for any loss of
life or theft of any kind or damage or loss of any vehicle
or any injury to any person on the premises of Zebula
Country Club.
The Directors, Shareholders and Trustees
do not accept any responsibility whatsoever for any damage
to property occasioned by any act or omission of any person,
nor for any damage whatsoever caused by any act or omission
of any of the members, homeowners, guests, servants or
agents.
The Directors, shareholders and Trustees
do not accept any responsibility whatsoever for safekeeping
of any property or goods brought onto the property by any
person.
2.7.
Environmental Protection
The design and management of the Estate
is intended to cause minimal disruption to the natural
bushveld environment.
Protection of this natural environment
includes all plant life, wild animals, birds, fish, water
and air.
No activities will be permitted on the
Estate that cause harm or disruption to the environment.
Vehicles may only be driven on designated
roads.
Any person found violating these
guidelines will be severely penalized.
2.8.
Feeding of animals
Controlled feeding of animals using
approved specially formulated mixtures suitable for wild
animals is permitted on home sites.
No scraps or other food items may be
placed or left outside where animals may gain access to it.
No potentially harmful substances,
including plastic bags, may be kept in the open.
2.9.
Firearms
The use of any firearm, air rifle,
pistol, gas-propelled or powered arms, bow and arrow,
slingshot, fireworks or any other potentially hazardous or
dangerous weapon is strictly prohibited, unless under the
direct supervision, and with the specific consent, of a
qualified ranger appointed by the Commercial trading
Company.
2.10.
Fires
Fire protection on the Estate is
critical.
Open, unprotected fires may not be lit
anywhere on the Estate. Fires may only be lit in a purpose
built braai area and must be adequately supervised.
Areas surrounding braais must be kept
clear of grass or other combustible material at all times
and fires must be properly extinguished after use.
Braai covers are required to be used on
all open fires when not being directly supervised.
Care should be taken at all times to
avoid veld fires and in particular burning cigarettes should
never be thrown from cars or dropped in the veld or on the
golf course.
Any homeowner found responsible for
causing any damage through fire will be held responsible the
cost thereof.
2.11.
Fishing
The dams on the property have been
stocked with fish and controlled fishing is permitted.
Daily fishing permits are available from the Clubhouse
reception. All fish caught must be released back into the
dam.
2.12.
Flora and Fauna
All flora and fauna is protected and may
not be tampered with or harmed in any way.
No plants or trees may be removed unless
these interfere with the positioning of a house.
No dead wood may be collected or removed
from the property by homeowners or visitors. Dead wood
forms part of the eco system and may not be disturbed.
Management however have the right and responsibility to
maintain the property in good order and may remove dead
trees within reason at their discretion.
Additional indigenous plants and trees
may be planted by homeowners on their sites. A
comprehensive list of approved trees and shrubs is available
from the Clubhouse reception or the web site.
No animals, birds, reptiles, insects or
fish may be brought onto the Estate without the specific
written approval of the Trustees. The total headcount of
wild animals on the Estate will be controlled to avoid
overgrazing.
A comprehensive list of animals and birds
on the Estate is available from the Clubhouse reception.
2.13.
Game viewing
The Estate is stocked with a wide range
of wild animals and reptiles some of which could be
dangerous. Care should therefore be taken at all times.
Game viewing is encouraged and may be
conducted by motor vehicle, game vehicle, golf cart,
mountain bike, or on foot. Evening drives and the use of
spotlights is permitted, but only to 20:30.
Organized horseback rides and quad bike
rides can also be booked through the clubhouse reception. No
privately owned motorized bikes are permitted to be used on
the property.
Quad bikes or motor cycles may only be
used on the property by the Commercial Trading Company or
Estate staff in the course of their duties or for the
purpose of conducting controlled activities.
Animals have the right of way at all
times and may not be harassed or frightened in any way.
2.14.
General Behavior
Any conduct which disturbs the peace and
tranquility is not permitted. Please respect the fact that
the Estate is situated in a Nature Reserve and all persons
are requested to act accordingly.
Excessive and unnecessary noise by
vehicles, power generators, power tools, appliances, radios,
and/or raucous behavior by individuals constitutes a
disturbance of the peace under these rules. Generators and
power plants may only be used with the approval of the
Trustees.
All noise is to be kept to a minimum,
particularly after 23h00.
Any person displaying aggressive conduct
towards staff, homeowners or any other person on the Estate
will be dealt with severely. Action taken against the
offending person may include the levy of a fine, removal
from the property, arrest, refusal of future access, or such
other action as is deemed appropriate.
2.15.
Hiking
Hiking on the Estate is encouraged and
various specially marked hiking trails have been provided
for the purpose.
Hiking is permitted anywhere on the
common property, except on the golf course, but privacy of
homeowners must be respected at all times.
2.16.
Housekeeping
A housekeeping
service is available on request.
Please contact the
Clubhouse reception or the Housekeeper direct for more
details.
2.17.
Insurance
In terms of the
Sectional Title Act all buildings, including private homes,
have to be insured in terms of a single combined policy
approved by the Body Corporate.
Individual
homeowners may elect the value to be insured, subject to
certain minimums.
2.18.
Irrigation
Water is a scarce commodity and must be
conserved at all times.
Watering of grass, plants or trees is
discouraged but if necessary this can be done by hand.
The use of automatic or manual irrigation
systems are not permitted.
2.19.
Landscaping
Limited landscaping only of private
property is permitted. Homeowners are required to maintain
their sites in a natural bushveld condition.
Indigenous plants and trees may be
planted as provided above and must be left to grow naturally
in the bushveld environment.
A maximum of 50 sq meters of lawn may be
planted and maintained in the immediate vicinity of a
recreational area on a home site. Homeowners are encouraged
to plant the naturally occurring cynoden grasses for this
purpose.
Cynoden grass may be planted beyond this
50 sq meter limit but all grass outside the immediate
vicinity of a home must be left to grow naturally.
2.20.
Letting of properties
A rental administration service is
available which owners are encouraged to use if they wish to
rent out their property from time to time.
Owners are however entitled to make their
own arrangements and allow other people to utilize their
home if they wish.
Where owners allow other parties to
utilize their homes they are still responsible for their
conduct while on the property.
2.21.
Littering
All owners, guests, visitors, contractors
and employees are required to refrain from littering
anywhere on the Estate.
All home sites are required to be
maintained free from any form of litter whether before,
during or after construction of the home.
As soon as possible after completion of
construction homeowners are required to remove any leftover
construction or other related materials from their home site
and restore the area outside their home back to a natural
state.
No storage of any plant or material on a
completed home site is permitted.
Any person found guilty of littering or
failing to maintain their property in a tidy state will be
penalized.
2.22.
Maintenance
Owners are solely responsible for the
maintenance of their individual buildings and improvements
on their site, including all external walls, roofs and
developed areas in the immediate vicinity of their
buildings.
2.23.
Pesticides and insecticides
Owners are
required to minimize the use of pesticides and insecticides
as these are potentially harmful to birds and other
wildlife.
No dangerous
chemicals may be used or left outdoors.
The use of Pool
chemicals must be properly controlled.
2.24.
Pets
No pets are allowed on the Estate at any
time.
2.25.
Picnicking
A number of picnic areas have been
provided on the Estate. Homeowners may utilize these areas
on the understanding that commercial reservations will take
preference.
Homeowners are responsible to ensure that
any fires in these designated areas are properly controlled
and extinguished after use.
Picnicking is not permitted outside these
designated areas.
2.26.
Reselling of property
A property resale service is available
through the Commercial Trading Company.
Owners may sell their own homes privately
if they wish but no external agents are allowed to operate
on the property without the permission of the Commercial
Trading Company.
Showing of homes will only be allowed by
prior appointment only.
No advertising boards will be permitted
anywhere on the property.
2.27.
Signage
Please read and comply with all official
signage posted anywhere on the Estate.
Each homeowner is responsible to erect
the approved standard signage indicating the stand number at
the entrance to their home site.
No private signage will be permitted
without the express approval of the Trustees.
2.28.
Speed Limits
The maximum speed limit permitted is 30
km per hour and must be obeyed at all times. The
co-operation of all people driving motor vehicles is
required for the benefit and enjoyment of everybody.
Any person found guilty of speeding will
be penalized.
2.29.
Staff
A managed housekeeping service is
available and owners are encouraged to make use of this.
However if they so choose owners may
employ a maximum of two domestic staff and may house them on
their site at their own cost and entirely under their own
control. No children, relatives or other visitors of
domestic staff are permitted to stay on the property.
No staff member will be allowed access to
the property unless they have been registered by the
Homeowner personally at the administration office and are in
possession of an official valid and current dated
identification card. These cards reflect the employee’s
name, the site number on which they are working, and the
expiry date.
These identification cards are issued for
a set time period and automatically expire on the expiry
date. It is the Homeowners responsibility to ensure that
arrangements are made timeously to have these cards renewed
before the expiry date.
While on the property all staff are
required to carry their identification cards. When on common
property domestic staff are required to wear identification
as stipulated by the Trustees.
In the event that individual staff are
causing a disturbance or breaking the rules owners may be
requested to take appropriate action, including possibly
removal from the property.
Domestic staff are not permitted to use
the club or other Estate facilities unless accompanied by
the Homeowner.
Staff transport between the gate and the
owner’s site must be provided by the owner. No staff may
walk unaccompanied over the property whether on the roads or
through the bush. A scheduled transport facility is
available on request at a monthly fee.
Any staff members found accessing another
owner’s property without permission or interfering in any
way with another owner’s privacy will be removed from the
property.
No Homeowner may solicit or employ any
employee working for the Commercial Trading Company, and for
security reasons no ex-employee of the Commercial Trading
Company may be employed by a Homeowner without the specific
consent of management.
2.30.
Vehicles
Only licensed motor vehicles, game
viewing vehicles or golf carts are permitted on the
property.
Private quad bikes or motor bikes are not
permitted under any circumstances.
Only licensed drivers may drive a vehicle
on the Estate. Golf carts only may be driven by persons 16
years and older at the sole risk and responsibility of the
Homeowner.
The use of all vehicles is restricted to
the official graded roads and designated pathways.
2.31.
Visitors & Guests
Owners are entitled to have visitors at
their home sites.
All visitors to the property,
irrespective of whether they are visiting the club or a home
site, must comply with the rules and regulations, especially
those relating to security, access control and conduct.
All guests of owners are the
responsibility of the owner while on the property and it is
expected that the owner will ensure their compliance with
all rules and regulations.
2.32.
Violation of Rules, or damage to property, by
homeowners or their guests
Any violation of these Estate Rules will
be referred to and resolved by the Board of Trustees.
At all times the homeowner shall be
liable for the cost of any damage to property, or
replacement thereof, whichever is deemed applicable.
Violation of the rules may also lead to
suspension and/or fines being imposed on homeowners.
The Trustees will give notice of any
violation to the offending homeowner, together with whatever
action, fines, or damages they consider appropriate.
The homeowner has the right to appeal the
decision in writing, providing whatever additional
information they consider appropriate. In the event of an
appeal the Trustees shall reconsider the matter and advise
the homeowner of their final decision.
Unless otherwise considered appropriate
by the Trustees all communication in this regard shall be in
writing and communicated via email.
2.33.
Violation of Rules, or damage to property, by
visitors or contractors
Violation of these rules by any non-
homeowner may lead to fines being imposed and/or physical
removal from the property.
At all times the offending party shall be
liable for the cost of any damage to property, or
replacement thereof, whichever is deemed applicable. Fines
may be imposed in addition to these costs.
Any person guilty of verbal or physical
abuse may be removed from the property and may be refused
any future access.
The management of Zebula Country Club
have the right to act on any offence committed by any
non-homeowner.
2.34.
Management
The Board of Trustees have appointed the
Management of the Commercial Trading Company as their
representatives to oversee and manage the day to day affairs
relating to Homeowners and the common property on the
Estate.
3.
Golfers
guide
INDEX
3.1.
Introduction
3.2.
Hours of operation
3.3.
Starting tees
3.4.
Members
3.5.
Booking procedure
3.6.
Cancellations
3.7.
Start of play
3.8.
Slow play
3.9.
Caddies
3.10.
Golf carts
3.11.
Rules of golf
3.12.
Dress code
3.13.
Cellphones
3.14.
Marshalls
3.15.
Halfway House
3.16.
Practice facilities
3.17.
Adverse weather conditions
3.18.
Course matters
3.18.1.
Daily maintenance
3.18.2.
Pitch marks
3.18.3.
Bunkers
3.18.4.
Divots
3.1.
Introduction
Welcome to Zebula Country Club. Our goal
is to offer all golfers an experience that exceeds their
expectation both on and off the golf course. This guide is
intended to help us accomplish that goal. In order to
succeed we ask that you familiarize yourself with these
requirements.
3.2.
Hours of operation
The course is open for play from 06h30 in
summer and 07h00 during winter months.
3.3.
Starting tees
Only the 1st tee is open for
start of play every day of the week. Tee off intervals are
every 8 minutes.
3.4.
Members
Every Homeowner, registered as such in the database, subject
to the maximum of 10 individuals per site, is entitled to
become a Golf member of the Zebula Country Club upon
application and payment of the annual membership fee.
3.5.
Booking Procedure
Tee off times may be reserved through the
Pro-Shop either personally or by telephone. Time sheets for
individual play are released 30 days in advance. Time
sheets for group bookings are open one year in advance.
Bookings can be made telephonically on (014) 734-7700.
Visitors and guests of members are most
welcome. Members and their guests will receive preferential
bookings over weekends. Every effort will always be made to
accommodate members’ golfing needs but no guarantees can be
given that members will be able to play every day of the
week.
At the discretion of club management
Group bookings will be taken during the week but not over
weekends.
3.6.
Cancellations
If any player is unable to play, for
whatever reason, the reserved tee-off time must be cancelled
at least 48 hours in advance. This will allow the club to
notify other players in the 4 ball if necessary and to fill
the available time with another player.
Green fees will be charged for all
players who fail to arrive to play and for all cancellations
less than the 48 hour limit.
3.7.
Start of Play
Players are required to pay for their
round prior to the game. Players are requested to report to
the starting tee at least 5 minutes before the designated
starting time. During busy periods players are required to
start play promptly.
Any players who arrive late for their
tee-off time may be required to step aside and wait for the
next available time.
3.8.
Slow Play
Golf at Zebula Country Club is intended
to be a comfortable and relaxing experience.
During busy periods players will be
expected to keep up with the 4-ball in front throughout the
game.
Remember your place in the field is right
behind the group in front and not ahead of the group
behind. Slow play has unfortunately become a menace in most
golfing circles and can be avoided.
To keep the speed of golf at the expected
maximum of 4 hours and 30 minutes you are requested to:
·
Be ready on the tee 5
minutes before your tee-off time
·
Be familiar with the rules
and local rules
·
Obey the starters and
marshals
·
Tee-off on time whether or
not all your players are present
·
Keep up with the 4-ball in
front
·
Pick your ball up if you
can no longer score
·
Be courteous and
accommodating to other players
3.9.
Caddies
Caddies are not available.
3.10.
Golf carts
Golf carts are available for hire from
the Pro Shop.
Golf carts may only be driven on the golf
course by people over the age of 16 years.
No more than two people with two golf
bags may ride on any golf cart while playing golf.
Players are responsible for the
protection and proper use of golf cars and will be charged
for any damages caused to the golf carts or to the golf
course.
Golf cars may be driven across fairways
but not on any tee or greens. Players are required to
observe good golf cart etiquette at all times.
Only homeowners may use their own golf
carts on the golf course. These must be clearly marked with
the homeowner’s site number and must be electric four wheel
ride on carts in Hunter Green coloring similar to the hired
carts available.
3.11.
Rules of golf
The Royal and Ancient Golf Club of St
Andrews Rules apply. Players are expected to observe the
rules and etiquette of golf both on and off the golf
course.
Local rules are posted on the golf notice
board outside the change room facilities.
3.12.
Dress Code
Players are required to observe
traditional and accepted golf attire standards on the golf
course and practice facilities.
Spectators accompanying players should be
appropriately dressed but do not need to wear golf attire.
Management reserves the right to
determine and maintain all dress standards. To avoid any
embarrassment on this matter please check with the
attendants in the Pro Shop.
3.13.
Cellphones
The use of cell phones on the golf course
is discouraged
3.14.
Marshalls
Marshalls may be on duty to monitor the
fields during busy periods. Players are expected to observe
and comply with the Marshall’s requirements.
Marshalls have the authority to remove
any player from the golf course because of misconduct or
extreme slow play. Under these circumstances green fees
will not be refunded.
3.15.
Halfway House
Halfway House is available in the
Clubhouse for player’s convenience.
There is no time limit in the Halfway
House and it is not necessary to keep your place in the
field. When you are ready to recommence play you may take
the next available place on the 10th tee.
3.16.
Practice Facilities
Practice facilities are available for
player’s convenience and range balls are available from the
Pro Shop.
Players are required to practice only in
the designated areas. Care should be taken at all times to
avoid any danger to other players on the range.
The practice putting green is for use of
players only. The dress code applies to all people on the
practice facilities
3.17.
Adverse weather conditions
Under the rules of golf players are
responsible for their own safely while on the golf course.
Players should use their own discretion
when to disband play during periods of extreme weather.
Players should be aware of the dangers of lightning and
should abandon play when lightning is visible.
3.18.
Course matters
3.18.1.
Daily maintenance:
The course requires daily maintenance.
The course staff will make every effort to avoid
interference with players but course equipment and course
maintenance takes priority over players. Players are
expected to exercise patience in the presence of course
maintenance work.
3.18.2.
Pitch Marks:
Players are expected to repair all pitch
marks on greens properly. Any removed grass should be
discarded and the pitch cavity closed from the sides. The
sand at the bottom of the pitch cavity should never be
lifted to the surface.
3.18.3.
Bunkers:
It is the players’ responsibility to rake
all bunkers after use. In the interest of all other players
this should be done with care. Bunker rakes should be
placed on the grass and not in the bunker.
3.18.4.
Divots:
Players are expected to fill fairway
divots with divot sand. Divots should be properly filled
and then flattened by foot so that the divot sand does not
protrude above the level of the fairway grass.
“Players should
always attempt to leave the course in a better condition
than they found it”
4.
CLUBHOUSE AND SPORTS
FACILITIES
INDEX
4.1.
Facilities available
4.2.
Booking procedures
4.3.
Operating hours
4.4.
Food and beverage
4.5.
Smoking
4.6.
Club staff
4.7.
Order and decorum
4.8.
Dress code
4.9.
Notices
4.10.
Parking
4.1.
Facilities available
The clubhouse area and all services and
facilities offered are privately owned and managed by the
Commercial Trading Company.
These facilities are available for use by
homeowners, members, guests and visitors.
Facilities and services available
include:
Ø
20 Lodge rooms
Ø
A La Carte restaurant
Ø
Halfway House
Ø
Boma
Ø
Bar
Ø
Conference
rooms
Ø
SPA
Ø
Change rooms
Ø
Professional golf shop
Ø
18 hole championship golf
course
Ø
Tennis Courts
Ø
Squash court
Ø
Gymnasium
Ø
Swimming pool
Ø
Jacuzzi
Ø
Fishing
Ø
Game drives
Ø
Horseback trails
Ø
Hiking trails
Ø
Quad bike safaris
Ø
Clay pigeon shooting
Ø
Viewing baby lions /
cheetahs
4.2.
Booking procedures
Booking for any of the facilities and
services offered can be made through the reservation desk at
the Clubhouse reception.
4.3.
Operating Hours
Reception desk:
07h00 to 21h00
Administration Office: 08h00 to 17h00
Golf Shop:
06h30 to 18h00
Bar: 11h00 to
Midnight
Halfway House:
07h00 to 17h00
Restaurant:
18h30 to 23h00
Customer demand will often dictate the
level and duration of services required. Please enquire
from the reception desk for special requirements. Wherever
possible these will be fulfilled.
4.4.
Food and Beverage
No homeowner, guest or visitor is
permitted to bring any food or beverage onto the premises
for consumption purposes. For this purpose premises includes
the clubhouse, lodge rooms, SPA and golf course.
Zebula Country Club is a licensed
facility. Both the Country Club and all customers are
required to comply with the terms and conditions of the
Liquor Act. The responsibility with respect to consumption
of alcoholic beverages lies with the individual and not with
the Country Club. Each individual is expected to conduct
themselves with the consumption of alcohol in such a way
that is not offensive to the rights and feelings of others.
Employees who serve alcoholic beverages are empowered and
have been instructed to refuse to serve alcohol to any
person under the age of 18 years and to any person, who in
the sole opinion of the employee, has consumed an excessive
amount of alcohol.
4.5.
Smoking rule
The Clubhouse is designated as a
non-smoking facility and smoking is not permitted anywhere
within the building. Smoking is permitted on the open
patios.
Cigarettes may not be sold to any person
under the age of 16 years.
4.6.
Club staff
No homeowner, guest or visitor will be
allowed to abuse any member of staff. Any complaint against
any member of staff should be referred immediately to
management on duty at that time.
4.7.
Order and decorum
Zebula Country Club is intended to be a
user friendly and fun filled venue. In the interest of all
parties responsible and proper decorum must be observed
throughout the Club premises at all times. Offensive
behavior will not be tolerated. Any individual behaving in
an unbecoming manner will be required to leave the Club
premises at the sole discretion of Club management.
4.8.
Dress Code
Dress code in and around the Clubhouse is
comfortable and relaxed. Bathing costumes are not permitted
in the Clubhouse. Shirts or blouses and shoes or sandals
are required to be worn in the Clubhouse.
4.9.
Notices
No private notices of any nature are
permitted to be displayed on the Club’s notice boards.
4.10.
Parking
Parking is permitted only in designated
parking bays. No vehicles should ever be left unattended in
the entrance of the Clubhouse. This area is reserved for
drop-off and game drive vehicles only.
5.
BODY CORPORATE
5.1.
Structure
5.2.
Voting by members
5.3.
Annual general meeting
5.4.
Board of trustees
5.4.1.
Election
5.4.2.
Chairman
5.5.
Meetings
5.6.
Powers and duties
5.7.
Remuneration
5.8.
Indemnity
5.9.
Insurance
5.10.
Maintenance
5.11.
Levies and services
5.1.
Structure
Zebula Country Club comprises two
separate sectional title schemes known as Mabalingwe 12 and
Mabalingwe 13 administered in terms of the Sectional Title
Act 95 of 1986, together with a Freehold Development known
as Kareefontein, with the following specific provisions.
In the interests of the all members it
has been agreed to administer the various schemes under a
joint Board of Trustees, with reciprocal traversing and
rights of use of the respective common properties, and
combined rules and regulations.
Representatives of the commercial trading
interests also participate in the meetings of the Board of
Trustees to ensure that all stakeholders interests are taken
into account and there is adequate co-operation and dialog
between all interested parties.
5.2.
Voting by Members
Owners of sites on the property are
entitled to one vote per site on all matters.
The owners of each site shall elect a
single representative to represent their interests at any
meetings, and only the appointed representative may vote at
these meetings.
The name, address and contact numbers of
the authorised representative shall be advised to the
secretary of the Body Corporate in writing at least 48 hours
prior to a meeting and such notice must be signed by all
persons holding beneficial ownership of at least 60% in the
respective unit.
The appointed representative shall remain
the sole representative of all owners in the individual unit
until replaced in writing as provided above.
5.3.
Annual General Meeting
The combined Annual General Meeting of
the separate Sectional Title schemes shall be held jointly
each year, after completion of audited financial statements
to the end February of that year.
The business to be conducted at the AGM
shall include;
·
Review of the financial statements for the completed year
·
Review of the estimated
income and expenditure for the forthcoming year
·
Details of the levies payable for the forthcoming year
·
A review by the Chairman of
the affairs of the Body Corporate
·
Election of Trustees
·
Appointment of Auditors
·
Consideration of the
insurances
·
Determination of domicilium
citandi et exectutandi of the Body Corporate
·
Any special business of
which due notice has been given in terms of the Act.
Owners holding at least 20% of the votes
present either in person or by proxy shall constitute a
quorum at an AGM.
The Chairman of the Trustees shall
preside as Chairman at all general meetings.
At the discretion of the Chairman voting
on various issues shall be by show of hands or in writing,
provided that where the outcome is not clear on a show of
hands then a poll shall be conducted.
Election of Trustees shall be carried out
by poll.
5.4.
Board of Trustees
5.4.1.
Election
The Trustees shall be elected annually at
the joint AGM of the sectional title schemes.
Only the official appointed
representatives of the various sectional title units are
eligible for election to the Board of Trustees.
Other than retiring Trustees all
nominations for the election of Trustees shall be advised in
writing, accompanied by the consent of the nominee, by no
later than 48 hours prior to the meeting.
The number of Trustees to be elected by
homeowners shall be;
By Mabalingwe 12 members
- 7 (from 165 home sites)
By Mabalingwe 13 members
- 2 (from 14 home sites)
By Kareefontein
members - 3 (from 40 home sites)
In addition the Commercial Trading
Company, shall be entitled to nominate 2 persons to act as
its representatives at the Board of Trustees.
Trustees shall automatically retire at
each AGM but shall be eligible for re-election.
5.4.2.
Chairman
The Trustees shall elect a Chairman from
among their number at the first meeting after each Annual
General Meeting.
The Chairman shall hold office until
after the next Annual General Meeting, or until replaced at
the request of a majority of the Trustees.
The Chairman shall not be entitled to a
casting vote.
In the event that the Chairman is not
present at a meeting the Trustees present may elect a
replacement Chairman for the meeting.
5.4.3.
Removal of Trustee
Any elected trustee may be removed from
the Board during the year at the request of a majority of
the remaining Trustees or for failing to attend three
consecutive Trustee meetings.
5.5.
Meetings
All trustees shall meet together and
decisions regarding the administration and operation of the
combined properties shall be determined jointly as if they
were a single scheme.
Meetings of Trustees shall be convened by
the Chairman or any Trustee by not less than 7 days written
notice, which notice shall specify the reason for the
meeting.
Unless agreed by the majority of Trustees
all meetings shall be held on a Saturday morning at 10h00 at
the Zebula Country Club premises.
The quorum at all meetings of Trustees
shall be 50% of the total number of Trustees.
All matters at any meeting of the
Trustees shall be determined by a majority of the votes of
the Trustees present.
5.6.
Powers and Duties of Trustees
Trustees shall do all things reasonably
necessary for the control, management and administration of
the common property.
Trustees are entitled to appoint such
agents and employees as they deem fit in connection with the
control, management and administration of the common
property.
The costs of providing these services
shall be recovered by the Trustees from owners through
monthly levies.
5.7.
Remuneration
Trustees shall not be entitled to any
remuneration in respect of their services as Trustees but
shall be entitled to the re-imbursement of any disbursements
and expenses actually and reasonably incurred by them in
carrying out their duties.
5.8.
Indemnity
Trustees shall be indemnified by the Body
Corporate against all costs, losses, expenses and claims
which they may incur or become liable to in the discharge of
their duties.
5.9.
Insurance
It is a specific requirement in terms of
the Sectional Title Act that all buildings and improvements
on the property shall be insured in terms of a single group
policy approved by the Body Corporate.
This policy shall include cover for
liability in respect of death, injury, illness or loss of or
damage to property occurring in connection with the common
property
The Trustees shall determine the minimum
value at which any buildings or improvements are insured,
but owners may at any time increase the value at which their
respective unit is insured.
By direct negotiation with the insurance
company homeowners may also optionally include insurance
cover on the contents of their homes, or other assets.
The full amount of the insurance premium
applicable to the individual units shall be payable by
homeowners in terms of the requirements of the approved
policy.
These insurance premiums are not included
in the monthly levy which is payable separately to the Body
Corporate.
In addition the Trustees shall insure the
risk to the Body Corporate against losses through fraud or
dishonesty by employees.
5.10.
Maintenance
Maintenance of the common property shall
be administered by the Trustees from the proceeds of the
levy fund.
This includes estate security, roads,
fencing and common services.
Maintenance of the golf course is carried
out by the commercial trading company at a negotiated fee.
Maintenance of owners’ individual homes
is not provided for in the normal monthly levy and must be
carried out by owners at their own cost.
The exterior and roof of individual homes
and the area immediately surrounding the improvements, to a
maximum distance of 10 meters, is considered to be common
property allocated for the exclusive use of the owner. The
costs of maintaining this exclusive use area is also for the
account of the owner.
In the event that, in the opinion of the
Trustees, owners are not adequately maintaining the common
property allocated for their exclusive use the Trustees may
at their discretion, and after giving the owner 30 days
notice, take steps to remedy the failure and to recover the
cost thereof from the owner together with an administration
fee of 10%.
5.11.
Levies & Services
5.11.1.
Levies
Levies shall be calculated annually based
on the estimated income and expenditure of the Body
Corporate in the control, management and administration of
the common property.
Levies to cover the expenditure on the
common property are recoverable from all owners equally,
irrespective of whether or not the owners have erected
improvements on their site or the extent of the
improvements.
Expenses which can be directly
attributable to an individual site, such as property
insurance and maintenance, are payable directly by the
respective owner and are not included in the normal monthly
levy payable to the Body Corporate.
5.12.
Payment of levies
All levies are payable in full by the 7th
of the month in which they fall due.
A service and administration fee of 10%
of the outstanding amount shall be charged monthly on all
overdue levies.
5.13.
Services
Separate meters have been installed to
record the consumption of electricity by each owner.
Individual charges will be calculated and are recoverable
from each owner based on their actual consumption.
The Trustees are entitled to install
separate meters to record the consumption of water by each
owner and to levy separate charges for such consumption.
5.14.
Responsibilities of Owners
An owner may not conduct or allow to be
conducted any activity considered detrimental to the
property as a whole or his immediate neighbors.
6.
COMMERCIAL ACTIVITIES
6.1.
Commercial trading rights
In terms of the sale agreements entered
into by homeowners with the Developer, Zebula Country Club
(Pty) Ltd (previously Interfocus SA Investments 85 (Pty)
Ltd, all homeowners are expressly restricted from conducting
commercial trading activities on the property.
Zebula Country Club (Pty) Ltd has the
sole rights to conduct commercial activities on the
property.
These include;
-
Pro Shop, golf course and cart hire
-
Restaurant, Halfway House and Bar
-
SPA
-
Bush activities, including game
drives, quad bike safaris and horse trails
-
Property sales and rental
administration
-
Lodge accommodation and conferencing
-
Housekeeping, Cleaning and Garden
Maintenance.
In terms of an agreement between the Body Corporate and the
Commercial Trading Company 20% of the audited combined net
profit from all commercial activities shall be paid to the
Body Corporate in lieu of levies on the sites owned and
managed by the Commercial Trading Company.
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